Receptionist

Job Locations US-TX-Austin
Job ID
2022-2323
Type
Regular Full-Time
Category
Administrative

Overview

At Page, we promise design that makes lives better. We’re seeking highly creative team members to help us deliver on our promise of making lives better through design. With offices in Albuquerque, Austin, Dallas, Denver, Dubai, Houston, Mexico City, Phoenix, San Francisco, and Washington DC, Page provides architecture, engineering, interiors and consulting services on large, complex projects around the world.  Will you join us? 

Responsibilities

We have an immediate opening for a Receptionist in our Austin office. The duties for this role will include the following:

  • Manage incoming telephone calls in a courteous, professional manner. Assist caller as much as possible when the Page employee called is on another call or out of the office; take messages as needed. Screen sales and other calls per firm’s policy;
  • Greet visitors to the firm. Announce their arrival to appropriate Page employee(s). Ask them to sign in and seat them in conference room or lobby; - Reception Desk should be occupied at all times
  • Receive deliveries and ensure item(s) is delivered to Page staff;
  • Monitor outgoing shipments (courier, overnight, mail);
  • Process incoming/outgoing mail daily; Check mail at 4:30pm daily
  • Monitor and update conference room calendars throughout the day as needed;
  • Monitor supply cabinets and drawers; straighten, note supplies that need to be replenished;
  • Order supplies weekly; determine, with office manager, best vendor for specific supplies and special requests;
  • Monitor and order shipping/mailing supplies (UPS and USPS);
  • Manage magazine subscriptions received – document on spreadsheet; communicate with employees as needed;
  • Submit building and equipment service requests;
  • Provide filing and clerical/administrative support as needed (assist with preparation of shipments and documents for submittals, to include copying, collating, etc.; prepare labels and envelopes; make copies; type documents);
  • Set up refreshments for meetings as needed. Break down and restore conference rooms to normal configuration after meetings have ended; promptly remove beverage carts, push in chairs, empty trash (if food was served)
  • Prepare expense reports for Senior Principals
  • Book travel arrangements (flights, hotels and vehicles)
  • Complete other duties as assigned by the Administrative Office Manager or Senior Principals.

Qualifications

 

  • Available to Monday through Friday 8:00am – 5:00pm;
  • Excellent communication skills including language proficiency and the ability to answer a multi-line phone system;
  • Professional appearance;
  • Knowledge of Microsoft Office;
  • Dependable, punctual, organized, and able to work independently;
  • Team player in addition multi-task and prioritize;
  • Must be a US Citizen and be able to obtain a government security clearance.

 #LI-1012

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