• Administrative Office Manager

    Job Locations US-CA-San Francisco
    Job ID
    2018-1265
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    At Page, we promise design that makes lives better. We're actively seeking talented people to join an empowered employee environment. With offices in Austin, Dallas, Denver, Dubai, Houston, San Francisco and Washington DC, Page provides architecture, engineering, interiors and consulting services on large, complex projects around the world. We credit the success of our projects that build communities to the global diversity of our people's background and experiences. By following our core values in the delivery of our services, we've become - and remain - a vital and respected firm. 

    We're seeking highly creative, committed team members to help us deliver on our promise of making lives better through design. As our market sectors and services grow, we continously add new opportunities. Will you join us? 

     

    Responsibilities

     

    In this position, you will be working with our local office team as well as staff across the firm to provide project management and accounting assistance and to facilitate the day-to-day operations of the office.

    Duties include:

    • Assist project managers and design teams with project set-up, contract administration, insurance certificates, financial reporting, labor budgets, planned hours, and document preparation
    • Assist office leadership with project staffing plans, labor and utilization reports, expense reports, timesheets, and other tasks using Vision accounting software
    • Train and assist employees on using Vision and running reports
    • Oversee a part-time office administrative assistant/receptionist and perform some of their duties when they are not in the office
    • Manage office equipment (copy machine, etc.), perform IT troubleshooting, and coordinate technology support with firm-wide IT staff; and assist with software usage questions in Word, Excel, and other programs
    • Receive and coordinate incoming/outgoing shipments (courier, overnight, mail)
    • Provide assistance to firm Human Resources personnel including maintaining benefits information, supporting recruitment and hiring efforts, and conducting new employee orientation
    • Assist with scheduling in-person and online meetings and coordinating other events
    • Identify opportunities to support all office staff and enhance the office environment and systems

    Qualifications

    • Minimum of five years of experience in an administrative role; candidates with administrative experience in the Architecture/Engineer industry or professional services firm preferred. 
    • Working knowledge of a CRM such as Deltek Vision, preferred.
    • Strong working knowledge of MS Office Suite required. 

     

    Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

     

     

    About Page/

     

    Our firm started as a partnership between two brothers in 1898, and consecutive generations of successful leadership continue to guide its evolution and expansion. At Page, we're all owners. We own the vision, we own the work and we're owners in the firm through our Employee Stock Ownership Plan (ESOP). Owning stock in Page means you get returns on the hard work you invest in the firm. It helps better prepare you for retirment and helps better prepare the firm to pass its success to next generation.

     

    To learn more about the firm, our benefits and additional career opportunities, go to pagethink.com. 

    Page is an EOE/AA/VET/IWD employer and subscribes to E-verify.  

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